GANGRELS
CURLING CLUB
PRIVACY
NOTICE
For
existing and new members
What this privacy
notice covers
The General
Data Protection Regulation (GDPR) introduces greater transparency so that
individuals know how their personal data is used, gain more control over it and
know their privacy is respected and that their data is protected. Gangrels
Curling Club takes privacy seriously and is committed to protecting personal
information appropriately and meeting its regulatory requirements. In this
notice, references to ‘we’ and ‘us’ means Gangrels Curling Club. This notice explains how we collect and use
the personal information about you.
What we need
Gangrels
Curling Club (GCC) will be a “controller” of the personal information that you
provide us in this renewal or new application for membership form, unless
otherwise stated.
When you
register as a member of Gangrels Curling Club or renew your membership we will
ask you for the following personal information:
·
contact
details – name, address, telephone number(s), email address, mother club and
date of birth.
·
membership
criteria / category – player, reserve or non-player.
·
equality
information – gender identity and disability information.
Why we need your
personal information – contractual purposes
We need to
collect our members’ personal information so that we can manage your membership
which enable you to curl at Ayr Ice Rink.
We will use our members’ personal information to:
·
provide
you with core member services including
·
set
up your Scottish Curling online membership account and administer your account
online; and
·
send
you membership communication by post or email in relation to essential
membership services, including but not limited to, general meeting notices, membership
renewals and information on membership fees.
If you do not
provide us with all of the personal information that we need to collect, then
this may affect our ability to offer the above membership services and
benefits.
We also
process our members’ personal information in pursuit of our legitimate interests
to:
·
promote
and encourage participation in the sport of Curling by sending members’
communications and booking information for upcoming competitions and
events. Our competitions and events may
be filmed or photographed, and your personal information may also be used in
images captured from our competitions and events, which we may use for
promotional, education and development purposes;
·
provide
competition in the sport of Curling by accepting and managing entries for our
competitions and checking your personal information to ensure you are entered
in to the correct category;
·
invite
our members to our annual end of season dinner by email/telephone;
·
respond
to and communicate with members regarding your questions, comments, support
needs or complaints, concerns or allegations in relation to the sport of
Curling. We will use your personal
information to investigate your complaint, suspend membership and take
disciplinary action where appropriate; and
·
ensure
that curlers who play at Ayr Ice Rink are members of Ayr Curling Club.
Where we
process your personal information in pursuit of our legitimate interests, you
have the right to object to us using your personal information for the above
purposes. If you wish to object to any
of the above processing, please contact us at gangrelssec@hotmail.com or by post to the
address of the current Club Secretary.
If we agree and comply with your objection, this may affect our ability
to undertake the tasks above for the benefit of you as a member.
Why we need your personal
information – legal obligations
We are under
legal obligation to process certain personal information relating to our
members for the purposes of complying with our obligations under:
·
the
Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches
and volunteers can undertake regulated work with children and vulnerable
adults.
·
The
Equality Act 2010, which requires us to process personal information to make
reasonable adjustments where necessary
Other uses of your
personal information
We may ask
you if we can process your personal information for additional purposes. Where we do so, we will provide you with an
additional privacy notice with information on how we will use your information
for these additional purposes.
·
If
your personal information is included in any images or videos taken by us at
our curling competitions or other events, we may share this with Scottish Curling,
Ayr Curling Club and the local press for promotional and/or journalistic
purposes.
·
We
may be required to share your personal information with statutory or regulatory
authorities to comply with statutory obligations. Such organisations may include the Health
& Safety Executive, Disclosure Scotland, and Police Scotland for the
purposes of safeguarding children.
·
We
may also share your personal information with our professional and legal
advisors for the purposes of taking advice.
·
If
we do share personal information with external third parties, we will only
share such personal information strictly required for the specific purpose and
take reasonable steps to ensure that recipients shall only process that
personal information in accordance with those purposes.
·
As
an affiliated club of Scottish Curling we are required to ensure that all our (playing)
members are members of Scottish Curling as a condition of affiliation. We will share your name, address, telephone
number(s), email address, date of birth, and any other information they may
require with Scottish Curling who will become a controller of your personal
information when they receive it.
Scottish Curling’s privacy notice explains how they use your personal
information and can be accessed here https://www.scottishcurling.org/privacy-policy/
·
We
may share your personal information with members of the Gangrels Curling Club, areas
and provinces of Scottish Curling, Ayr Curling Club, Ayrshire Curlers Ltd and
any other ice rinks for the purposes of participation in curling.
·
We
will not share your details with any other third party, other than those
identified, without your prior consent.
How we protect your
personal information
Your personal
information is stored in locked cabinets and electronically on desktops/laptops
and other devices, which are password protected and protected by appropriate
anti-virus, anti-spam etc. software. Your personal information is accessed by our
appointed Club Secretary and, when required, by our Club Treasurer for the
purposes set out above.
We will only
keep your personal information for as long as necessary to provide you with
membership services. Unless you ask us
not to, we will review and possibly delete your personal information where you
have not renewed your membership with us for five years.
We will keep
certain personal information of members for longer to confirm your identity,
when you were a member of GCC and for how long. We need to do this in the event
of a claim against GCC.
Your rights
You can
exercise any of the following rights by writing to us at gangrelssec@hotmail.com or at
the address of the current Club Secretary.
Your rights
in relation to your personal information are:
·
you
have a right to request access to the personal information that we hold about
you by making a “subject access request”;
·
if
you believe that any of your personal information is inaccurate or incomplete,
you have a right to request that we correct or complete your personal
information;
·
you
have a right to request that we restrict the processing of your personal
information for specific purposes; and
·
if
you wish us to delete your personal information, you may request that we do so.
Any requests
received by GCC will be considered under
applicable data protection legislation.
If you remain dissatisfied, you have a right to raise a complaint with
the Information Commissioner’s Office at www.ico.org.uk
This privacy
document applies only to Gangrels Curling Club
www.gangrelscurlingclub.blogspot.com
If you have
used any links to other websites, such as Facebook, World Curling Federation
etc. you should note that we do not have any control over these other websites.
We cannot be responsible for the protection and privacy of any information
which you provide whilst visiting such sites, and they are not governed by this
privacy statement. You should exercise caution and look at the privacy
statement applicable to the website in question.
Changes to this Policy
This Privacy
Policy will change from time to time. Most changes are likely to be minor, but
some may be more significant. You are advised to check back periodically,
especially before you provide any personally identifiable information at
membership renewal time.
7 August 2018
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7 August 2018
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